Request for vote to reduce inactive collaborator duration (#1536)

votes/initiateNewVote/_EDIT_ME.yml

@@ -3,7 +3,7 @@
 
 # 1. Select a subject for the vote. This can be a question addressed to the TSC
 #    voting members.
-subject: REPLACEME
+subject: Reduce inactive collaborator duration
 
 # 2. You can leave the header instructions as is, or modify them if you see fit.
 headerInstructions: |
@@ -24,8 +24,8 @@ headerInstructions: |
 #    voters express their preference for each candidates, no matter how many
 #    there are.
 candidates:
-  - TODO
-  - TODO
+  - Status quo: Keep the current inactive collaborator duration of 12 months
+  - Reduce the inactive collaborator duration to 9 months
 
 # 4. Pass the following to false if it's important to keep the candidates in the
 #    order you define above. Presenting candidates in a fixed order tends to
@@ -35,10 +35,20 @@ canShuffleCandidates: true
 # 5. Insert here a short description of the vote objectives and link to the
 #    issue it was discussed on to give the full context.
 footerInstructions: |
-  TBD
+  The objective of this vote is to decide whether the duration to determine
+  inactivity should be reduced from 12 months to 9 months. This vote was discussed
+  in pull request https://github.com/nodejs/node/pull/52459 and the issue #1524.
 
 # 6. Optionally, insert a brief introduction for the vote PR, in the markdown format.
 prBody: |
+  Currently, the bot looks through all commits on `main` that have landed in the last 12 months, and makes two lists:
+  
+    - a list of all the commit authors.
+    - a list of all the collaborators who are listed as reviewers in the commit message (i.e. folks who have approved the PR). 
+    
+  The bot will open a PR to move a collaborator to emeritus if they don't appear in either of those lists. 
+  This vote is to decide whether we want to reduce the timespan from 12 months to
+  9 months.
 
 # 7. Optionally, choose an id that will be used for the branch name as well as
 #    the vote folder name. If not supplied, a UUID will be used.