send-email component of github action is failing

[kimdhamilton]

Look at Action logs in the week of 6/22-25 for failure messages. Essentially we can no longer send through the w3c-ccg gmail account, and it broke when we switched over ownership of the account. We need someone to investigate and fix

[kimdhamilton]

When you fix this, we won't need to manually send the email anymore, so remove step 6 from here: https://github.com/w3c-ccg/w3c-ccg.github.io/blob/master/publish_minutes.md

[msporny]

when we switched over ownership of the account.

Is 2FA turned on with the new ownership of the gmail account? If so, that's the issue (it has to be turned off)... but, I'm pretty sure you've probably already looked into that.

https://github.com/marketplace/actions/send-email#gmail

Looks like we're using this to send email in the Github Action:

https://github.com/dawidd6/action-send-mail

[kimdhamilton]

I tried it with 2FA, and it also didn't work, so I disabled it and it also didn't work. I made sure the password env var was up to date, and still no luck

[kayaelle]

Looking at this again. The error continues to be an authentication error. I don't have access to the repo's secrets or the gmail account but a reference is here to walk through in case a step was missed before: https://github.com/marketplace/actions/send-email

[kayaelle]

I updated the account info by adding a username and updating the password and secrets but still got this error:

535-5.7.8 Username and Password not accepted.

But afterwards I noticed the troubleshooting at this bottom of this: https://github.com/marketplace/actions/send-email

So I enabled "Less secure app" and turned on IMAP in the email settings.

Hopefully it works for the next person who publishes minutes.